28th January 2025
Dear Councillor
Council Meeting – Wednesday 5th February 2025
You are hereby summoned to attend the Ordinary Meeting of Hope Community Council immediately followed by the Meetings of the following Committees; Finance. Planning & Highways and Leisure & Environment to be held on Wednesday 5th February 2025 at 6.30pm.
The physical venue will be Heulwen Close Community Centre, Hope and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
To ensure that the meeting commences at 6.30pm I would please ask that you join the meeting by 6.15pm.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs S A Hughes - CiLCA
Clerk & Responsible Financial Officer.
Enc
Full Council Meeting Wednesday 5th February 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Chairman’s Announcements
4. Minutes of the Council
To receive and approve the minutes of the Ordinary meeting of the Council held on 4th December 2024.
5. Minutes of Committees
To approve, adopt and confirm as a correct record, the minutes of the following standing committees:
i. Finance – 4th December 2024
ii. Planning and Highways – 4th December 2024
iii. Leisure and Environment – 4th December 2024
6. To review any Matters Arising from the minutes
7. To receive any Public Questions/Correspondence
8. To receive the County Councillor Report from Cllrs David and Gladys Healey
9. Delegated Powers
To report any urgent matters that the Chair, Vice-Chair, Chairs of the Committees and Clerk dealt with during the winter recess.
10. Councillor Vacancy
To report on the vacancy due to the resignation of Cllr Jane Tilston and that the Casual Vacancy will be advertised for a period of 14 days.
11. Flintshire Tourism Feasibility Fund
To consider the report and recommendations.
12. Council Calendar of Events
To consider the proposed schedule of events for 2025.
13. Clerks Report
To provide members with an updated copy of the Issue Log which addresses ongoing matters and to consider whether any items require to be included as a future agenda for further discussion.
14. To note Correspondence Received
15. Future Agenda Items
Finance Committee Meeting
Wednesday 5th February 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 4th December 2024.
4. To review any Matters Arising from the minutes
5. Quarterly Budget Review
i. To review the quarterly budget, accounts and bank reconciliation, which is to be verified by a member of the Council other than the Chair.
ii. To undertake a routine check of supplier payments
6. Grant Application Form
To review and consider the revised application form for 2025.
7. Payments
i. To receive and ratify payments made during the winter recess.
ii. To approve accounts for payment up to 5th February 2025.
Planning & Highways Committee Meeting
Wednesday 5th February 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 4th December 2024.
4. To review any Matters Arising from the minutes.
5. Planning Applications
i. To consider any planning applications received. Also, please note that additional applications that may be received between the issue of agenda and meeting will also be considered.
ii. To report applications which have been determined by Flintshire County Council.
a) FUL/001060/24. Application to vary Condition No.1 in relation to previous planning application ref: FUL 477/24. Kariba, Fellows Lane, Caergwrle, Wrexham. Approved
b) FUL/000960/24. New Hand Car Wash & Valet to land to rear of Ocean Bangladeshi Restaurant and associated works. Ocean Bangladeshi Restaurant And Takeaway, Hawarden Road, Hope. Refused
c) FUL/000973/24. Business storage to land to rear of Ocean Bangladeshi Restaurant and associated works. Ocean Bangladeshi Restaurant, Hawarden Road, Hope. Refused
d) LBC/000764/24. Listed building Consent for the construction of a swimming pool with enclosure, pump house and patio. HARTSHEATH, Pontblyddyn. Approved.
6. Highway Matters
To report as appropriate.
Leisure & Environment Committee Meeting
Wednesday 5th February 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 4th December 2024.
4. To review any Matters Arising from the minutes.
5. Christmas Lights Competition 2024
To report the winners of the recent competition.
6. Caergwrle High Street – Flowerbeds
To consider utilising these flowerbeds as a community garden.
7. Play Areas
To report as appropriate.
8. Cenotaph – Flag Application
To consider the flag application received from Owain Glyndwr Society.
9. Litter Bins
To consider purchasing and installing 2x new litter bins:
- Hope Station – Sarn Lane by the bridge
- Stryt Isa – footpath/style into school field
10. Caergwrle Castle
i. To report on the progress of the 2025-26 Draft Management Plan.
ii. To report as appropriate.
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@hopecommunitycouncil.gov.wales or call 07566 706858 before 5pm on the day of the meeting.