24th September 2025
Dear Councillor
Council & Committee Meetings – Wednesday 1st October 2025
You are hereby summoned to attend the Ordinary Meeting of Hope Community Council and the following Committees; Finance. Planning & Highways and Leisure & Environment to be held on Wednesday 1st October 2025 at 6.30pm.
The physical venue will be Heulwen Close Community Centre, Hope and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
To ensure that the meeting commences at 6.30pm I would please ask that you join the meeting by 6.15pm.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs S A Hughes - CiLCA
Clerk & Responsible Financial Officer.
Enc
Full Council Meeting Wednesday 1st October 2025
A G E N D A
1. To Receive Apologies for Absence
2. Visitors
Sharon Jones (Communities For Work Plus Programme Manager) and Thomas Kinsman (Employer and Partnership Manager DWP)
3. To Receive any Declarations of Interest
4. Chairman’s Announcements
5. Minutes of the Council
To receive and approve the minutes of the Ordinary Meeting of the Council held on 3rd September 2025
6. Minutes of Committees
To approve, adopt and confirm as a correct record, the minutes of the following standing committees:
i. Finance – 3rd September 2025
ii. Planning and Highways – 3rd September 2025
iii. Leisure and Environment – 3rd September 2025
To approve, adopt and sign, the minutes of the following standing committee
iv. Personnel (Advisory) – 3rd September 2025
7. To review any Matters Arising from the minutes.
8. To receive any Public Questions/Correspondence.
9. To receive the County Councillor Report from Cllrs David and Gladys Healey
10. Personnel Advisory Committee
i. To fill the vacancy on the committee following the resignation of Cllr Oldham.
ii. The committee propose increasing the clerks hours by 1 hour p/w, subject to the annual appraisal.
iii. The committee propose for an accounts package to be included in the 2026/27 budget (including the 2x optional extras), allowing the package to be implemented for 1st April 2026.
11. Councillor Vacancy
To report on the vacancy due to the resignation of Cllr Oldham and whether an election has been requested. If no election has been requested the Notice of Co-option will be advertised for a period of 14 days.
12. Community Engagement – Drop In Events
Cllr Cunnah to provide information on the October ‘Drop In Event’.
13. Remembrance Day
To provide information on the planned parade and service.
14. Clerks Report
To provide members with an updated copy of the Issue Log which addresses ongoing matters and to consider whether any items require to be included as a future agenda for further discussion.
15. To note Correspondence Received
16. Future Agenda Items
Finance Committee Meeting
Wednesday 1st October 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 3rd September 2025.
4. To review any Matters Arising from the minutes
5. Half Year Budget Review
i. To review the ½ year budget, accounts and bank reconciliation, which is to be verified by a member of the Council other than the Chairman.
ii. To undertake a routine check of supplier payments.
6. Annual Financial Assistance
To review and approve the annual grant application criteria and application form.
7. Personnel Advisory Committee
The committee propose moving bank accounts to Unity Trust Bank.
8. Democracy and Boundary Commission Cymru - Draft Annual Remuneration Report for 2026–27
The DBCC Draft Annual Report 2026/27 has now been published for consultation. Comments to be submitted by 18th November 2025.
9. Payments
To approve accounts for payment up to 1st October 2025.
Planning & Highways Committee Meeting
Wednesday 1st October 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 3rd September 2025.
4. To review any Matters Arising from the minutes.
5. Planning Applications
i. To consider any planning applications received. Also, please note that additional applications that may be received between the issue of agenda and meeting will also be considered.
a) FUL/000751/25. Application for Variation of Condition 2 following Grant of Planning Permission FUL/000769/22. Land at Wrexham Road, Abermorddu, Hope.
b) FUL/000747/25. Conversion of disused Chapel and School House to create 9 flats. Caergwrle Chapel & School Room, High Street, Caergwrle.
c) FUL/000776/25. Extension to the existing drop kerb. 1, Fernleigh Villas, Hawarden Road, Caergwrle.
ii. To report applications which have been determined by Flintshire County Council.
a) FUL/000665/25. Change of use of the ground floor from offices to a food production premises, together with 2no. Apartments. 29, Derby House, Derby Road, Caergwrle. Refused
6. Community Speedwatch
To review the information from Cllr Pearson and to consider whether the council wishes to pursue this initiative.
7. Christmas Lighting
To report on the 2025 Christmas lighting and consider additional lighting to be purchased.
8. Flintshire Local Development Plan – Consultation on Draft Interim Planning Guidance Note – Houses in Multiple Occupation (HMO)
To review and consider responding to the consultation. Closing date 10th October.
9. Highway Matters
To report as appropriate.
Leisure & Environment Committee Meeting
Wednesday 1st October 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 3rd September 2025.
4. To review any Matters Arising from the minutes.
5. Play Areas
i. Queensway Play Area – to consider the quote from the Contractor to undertake a crown reduce by 2m and removal of deadwood on the Willow tree and fell to ground level the Hawthorn.
ii. To report as appropriate.
6. Summer Playscheme 2025
To receive a report on the 2025 Summer Playscheme.
7. Dog Fouling and Litter Bins
To raise issues of dog fouling and litter bins within the villages.
8. Caergwrle Castle
i. To provide additional information on the proposal from Cty Cllr David Healey for the council to consider submitting an application to National Forest for Wales for the inclusion of the castle woodland.
ii. To report as appropriate.
The public and press are cordially invited to be present.
Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@hopecommunitycouncil.gov.wales or call 07566 706858 before 5pm on the day of the meeting.