28th October 2026
Dear Councillor
Council & Committee Meetings – Wednesday 4th November 2026
You are hereby summoned to attend the Ordinary Meeting of Hope Community Council and the following Committees; Finance. Planning & Highways and Leisure & Environment to be held on Wednesday 4th November 2026 at 6.30pm.
For those members on the Personnel (Advisory) Committee, the meeting will be held immediately following the closure of the above meetings.
The physical venue will be Heulwen Close Community Centre, Hope and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
To ensure that the meeting commences at 6.30pm I would please ask that you join the meeting by 6.15pm.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs S A Hughes - CiLCA
Clerk & Responsible Financial Officer.
Enc
Full Council Meeting Wednesday 4th November 2026
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Chairman’s Announcements
4. Minutes of the Council
To receive and approve the minutes of the Ordinary Meeting of the Council held on 7th October 2026.
5. Minutes of Committees
To approve, adopt and confirm as a correct record, the minutes of the following standing committees:
i. Finance – 7th October 2026
ii. Planning and Highways – 7th October 2026
iii. Leisure and Environment – 7th October 2026
6. To review any Matters Arising from the minutes.
7. To receive any Public Questions/Correspondence.
i. Diversity, Inclusion and Equality Policy
8. To receive the County Councillor Report from Cllrs David and Gladys Healey
9. Annual Return Yr Ended 31 March 2026
To receive the External Auditors Report and to approve the acceptance of the 2025/26 Annual Return.
10. Diversity, Equality & Inclusion Policy and Community Engagement Strategy
i. To review and consider the draft Diversity, Equality and Inclusion Policy for adoption.
ii. To review and consider the draft Community Engagement Strategy for adoption.
11. Community Heartbeat Newsletter
To receive additional information on the ‘take over’ of the newsletter and to formally decide if the council will take this on from the County Councillors.
12. Council Facebook
To consider appointing the website provider, Cascade, to create the council facebook page.
13. Clerks Report
To provide members with an updated copy of the Issue Log which addresses ongoing matters and to consider whether any items require to be included as a future agenda for further discussion.
14. To note Correspondence Received
15. Future Agenda Items
Finance Committee Meeting
Wednesday 4th November 2026
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 7th October 2026.
4. To review any Matters Arising from the minutes
5. Community Council Draft Estimates for 2026/27 and Budget for 2027/28
To consider the councils draft estimates for the current year and the proposed budget for 2027/28. To also report a letter from FCC setting out the Council Tax Base for 2027/28.
6. Payments
To approve accounts for payment up to 4th November 2026.
Planning & Highways Committee Meeting
Wednesday 4th November 2026
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 7th October 2026.
4. To review any Matters Arising from the minutes.
5. Planning Applications
i. To consider any planning applications received. Also, please note that additional applications that may be received between the issue of agenda and meeting will also be considered.
a) FUL/000876/26. Erection of a two-storey side extension above the existing garden room, with internal alterations, and erection of a single-storey side extension to link the dwelling to the garage annexe. Bronwylfa, Hawarden Road, Wrexham, Caergwrle.
ii. To report applications which have been determined by Flintshire County Council.
a) FUL/001110/24. Installation of solar panels on the roof. Caergwrle Methodist Church, Castle Street, Caergwrle. Approved
6. Planning Concerns – 29 Derby House, Caergwrle
To report on the responses received regarding unauthorised work and development at the site.
7. Caergwrle Train Station Shelter
To report on the recent demolition of the historic shelter, public correspondence received and what action has been taken by the council.
8. Highway and Planning Matters
i. To review and update the Flintshire County Council Streetscene Issue Log.
ii. To report as appropriate.
Leisure & Environment Committee Meeting
Wednesday 4th November 2026
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 7th October 2026.
4. To review any Matters Arising from the minutes.
5. Play Areas
i. Sarn Lane Match Funding Improvements - To provide information from Richard Roberts, Gwella, on the questions submitted by council.
ii. To report as appropriate.
6. Millenium Map Project
The receive a report from the Working Group on the proposed plans for refurbishment.
7. Cenotaph
To consider the Groundsman report for the repainting of names on the cenotaph.
8. Halloween Competition
To report the winners of the recent competition.
9. Christmas Lighting Competition
To review the Christmas Lighting Competition and consider launching this year’s competition.
10. Summer Playscheme 2027 - 2029
To review the correspondence from Flintshire County Council and consider whether the community council will commit to participate in the scheme for the next 3 years.
11. Caergwrle Castle
i. To report as appropriate.
Personnel (Advisory) Committee Meeting
Wednesday 4th November 2026
A G E N D A
Committee Members: Cllrs Bevan, Bowgett, Williams, Davies, Sheibani, Cunnah and Parsonage.
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Staff Working Hours
To review the working hours of the Clerk and Groundsman.
4. Staff Appraisal
To appoint members to undertake the Clerks appraisal.
The public and press are cordially invited to be present.
Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@hopecommunitycouncil.gov.wales or call 07566 706858 before 5pm on the day of the meeting.