26th November 2025
Dear Councillor
Council & Committee Meetings – Wednesday 3rd December 2025
You are hereby summoned to attend the Ordinary Meeting of Hope Community Council and the following Committees; Finance. Planning & Highways and Leisure & Environment to be held on Wednesday 3rd December 2025 at 6.30pm.
The physical venue will be Heulwen Close Community Centre, Hope and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
To ensure that the meeting commences at 6.30pm I would please ask that you join the meeting by 6.15pm.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs S A Hughes - CiLCA
Clerk & Responsible Financial Officer.
Enc
Full Council Meeting Wednesday 3rd December 2025
A G E N D A
1. To Receive the Declaration of Acceptance of Office – Mr Mohammad Chowdhury
2. To Receive Apologies for Absence
3. Visitors – Mr Colin Ellis, Headteacher Castell Alun High School
4. To Receive any Declarations of Interest
5. Chairman’s Announcements
6. Minutes of the Council
To receive and approve the minutes of the Ordinary Meeting of the Council held on 5th November 2025
7. Minutes of Committees
To approve, adopt and confirm as a correct record, the minutes of the following standing committees:
i. Finance – 5th November 2025
ii. Planning and Highways – 5th November 2025
iii. Leisure and Environment – 5th November 2025
8. To review any Matters Arising from the minutes.
9. To receive any Public Questions/Correspondence.
10. To receive the County Councillor Report from Cllrs David and Gladys Healey
11. Delegated Powers
To authorise the Chair, Vice-Chair, Chairs of the Committees and Clerk to deal with any urgent matters during the winter recess.
12. Model Complaints Policy
To review and consider adopting the revised One Voice Wales Model Complaints Policy.
13. Appointment of Internal Auditor
To review the Letter of Engagement and appoint JDH Business Services as the Internal Auditor for 2025/26.
14. Clerks Report
To provide members with an updated copy of the Issue Log which addresses ongoing matters and to consider whether any items require to be included as a future agenda for further discussion.
15. To note Correspondence Received
16. Future Agenda Items
Finance Committee Meeting
Wednesday 3rd December 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 5th November 2025.
4. To review any Matters Arising from the minutes
5. Community Council Draft Estimates for 2026/27 and Precept Demand
To consider the councils draft estimates for 2026/27 in preparation for the Precept Demand and to also report a letter from FCC setting out the Council Tax Base for 2026/27.
6. Annual Financial Assistance
To receive a report/recommendation from the Annual Financial Assistance Working Group on all financial applications received.
7. Payments
i. To approve to include awarded Grants (as above) within the December monthly Accounts for Payment.
ii. To approve accounts for payment up to 3rd December 2025.
iii. To authorise delegated powers for payments during the winter recess.
Planning & Highways Committee Meeting
Wednesday 3rd December 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 5th November 2025.
4. To review any Matters Arising from the minutes.
5. Planning Applications
i. To consider any planning applications received. Also, please note that additional applications that may be received between the issue of agenda and meeting will also be considered.
ii. To report applications which have been determined by Flintshire County Council.
6. Community Speedwatch
To review the information from Cllr Pearson and to consider whether the council wishes to pursue this initiative.
7. Highway Matters
To report as appropriate.
Leisure & Environment Committee Meeting
Wednesday 3rd December 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 5th November 2025.
4. To review any Matters Arising from the minutes.
5. Play Areas
i. Queensway - To review and consider the costings for the additional improvements works.
ii. High Street – To consider the proposal and costings for the planned improvements.
iii. To report as appropriate.
6. Mill Garden Bench Project
The review the quotes and overall costings for the installation of the 3x benches.
7. Caergwrle Castle
To report as appropriate.
The public and press are cordially invited to be present.
Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@hopecommunitycouncil.gov.wales or call 07566 706858 before 5pm on the day of the meeting.