26th June 2024
Dear Councillor
Council Meeting – Wednesday 3rd July 2024
You are hereby summoned to attend the Ordinary Meeting of Hope Community Council and the Meetings of the following Committees; Finance. Planning & Highways and Leisure & Environment to be held on Wednesday 3rd July 2024 at 6.30pm.
The physical venue will be Heulwen Close Community Centre, Hope and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
To ensure that the meeting commences at 6.30pm I would please ask that you join the meeting by 6.15pm.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs S A Hughes - CiLCA
Clerk & Responsible Financial Officer.
Enc
Full Council Meeting Wednesday 3rd July 2024
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Chairman’s Announcements
4. Minutes of the Council
To receive and approve the minutes of the Ordinary meeting of the Council held on 5th June 2024.
5. Minutes of Committees
To approve, adopt and confirm as a correct record, the minutes of the following standing committees:
i. Finance – 5th June 2024
ii. Planning and Highways – 5th June 2024
iii. Leisure and Environment – 5th June 2024
6. To review any Matters Arising from the minutes.
7. To receive any Public Questions/Correspondence.
i. Hedges on Caergwrle Play Area.
8. To receive the County Councillor Report from Cllrs David and Gladys Healey
9. Flintshire Tourism Feasibility Fund
Cllr Bevan to report on the progress of the funding application.
10. Delegated Powers
To authorise the Chairman, Vice-Chairman, Chairs of the Committees and Clerk to deal with any urgent matters during the summer recess.
11. Groundsman Report/Update
To receive a report/update on works undertaken by the Groundsman.
12. Clerks Report
To provide members with an updated copy of the Issue Log which addresses ongoing matters and to consider whether any items require to be included as a future agenda for further discussion.
13. To note Correspondence Received
14. Future Agenda Items
Finance Committee Meeting
Wednesday 3rd July 2024
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 5th June 2024.
4. To review any Matters Arising from the minutes
5. Quarterly Budget Review
i. To review the quarterly budget, bank statements and bank reconciliation and to be verified by a member of Council other than the Chairman.
ii. To undertake a routine check of supplier payments
6. Payments
i. To approve accounts for payment up to 3rd July 2024.
ii. To authorise delegated powers for payments during the summer recess.
Planning & Highways Committee Meeting
Wednesday 3rd July 2024
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 5th June 2024.
4. To review any Matters Arising from the minutes.
5. Planning Applications
i. To consider any planning applications received. Also, please note that additional applications that may be received between the issue of agenda and meeting will also be considered.
a) FUL/000477/24. Single storey extension to side and front. Kariba, Fellows Lane, Caergwrle.
ii. To report applications which have been determined by Flintshire County Council.
a) FUL/000329/24. To infill and raise height of roof and chimneys. Shordley Bank Farm, Shordley Road, Hope. Supported
6. Network Rail – Caergwrle Station, Bridge End
To report on the lack of action from Network Rail regarding the required tree/hedge maintenance work.
7. Stryt Isa/Hawarden Road Junction
To provide information from Flintshire County Council regarding double yellow lines and parking.
8. Welsh Government – 20mph Listening Programme
To consider the correspondence received from Ken Skates AS/MS and consider feedback on specific speed limits.
9. Highway Matters
To report as appropriate.
Leisure & Environment Committee Meeting
Wednesday 3rd July 2024
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 5th June 2024.
4. To review any Matters Arising from the minutes.
5. Play Areas
To report as appropriate.
6. Caergwrle Castle
i. To receive a copy of the Flintshire Countryside Services Annual Management Report 2023/24.
ii. To report as appropriate.
7. Caergwrle Cenotaph
To consider the quotes and additional information received for the cleaning of the cenotaph.
8. Village Planters and Maintenance Around the Planters
To report on the condition of the planters and surrounding areas.
9. Noticeboards
To provide any update on the informal discussions with FCC Highways regarding the chosen location.
The public and press are cordially invited to be present. Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@hopecommunitycouncil.gov.wales or call 07566 706858 before 5pm on the day of the meeting.