27th August 2025
Dear Councillor
Council & Committee Meetings – Wednesday 3rd September 2025
You are hereby summoned to attend the Ordinary Meeting of Hope Community Council and the following Committees; Finance. Planning & Highways and Leisure & Environment to be held on Wednesday 3rd September 2025 at 6.30pm.
For those members of the Personnel (Advisory) Committee, you are hereby summons to attend this meeting which will be held immediately following the above.
The physical venue will be Heulwen Close Community Centre, Hope and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
To ensure that the meeting commences at 6.30pm I would please ask that you join the meeting by 6.15pm.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs S A Hughes - CiLCA
Clerk & Responsible Financial Officer.
Enc
Full Council Meeting
Wednesday 3rd September 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Chairman’s Announcements
4. Minutes of the Council
To receive and approve the minutes of the Ordinary Meeting of the Council held on 2nd July 2025.
5. Minutes of Committees
To approve, adopt and confirm as a correct record, the minutes of the following standing committees:
i. Finance – 2nd July 2025
ii. Planning and Highways – 2nd July 2025
iii. Leisure and Environment – 2nd July 2025
iv. Personnel – 2nd July 2025
6. To review any Matters Arising from the minutes.
7. To receive any Public Questions/Correspondence.
8. To receive the County Councillor Report from Cllrs David and Gladys Healey
9. Delegated Powers
To report any urgent matters, for all Committees, dealt with during the summer recess by the Chair, Vice-Chair, Chairs of the Committees and Clerk.
10. Training
i. To receive and review the 2024-25 Training Record for publication.
ii. To review the current Training Policy and consider appropriate training for all members.
11. Community Engagement – Drop In Events
To consider the proposal from Cllr Cunnah to increase community engagement, by holding Drop in Events to allow residents to meet with Councillors.
12. Clerks Report
To provide members with an updated copy of the Issue Log which addresses ongoing matters and to consider whether any items require to be included as a future agenda for further discussion.
13. National Pay Award 2025-26 and Home Office Allowance
To report the agreed National Joint Council Salary Award 2025/26 and to review Home Office Allowance.
14. Councillor Vacancy
To report on the resignation of Cllr Elaine Oldham.
15. Ysgol Estyn - School Governor
To consider nomination a replacement School Governor due to the resignation of Cllr Elaine Oldham.
16. To note Correspondence Received
17. Future Agenda Items
Finance Committee Meeting
Wednesday 3rd September 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 2nd July 2025.
4. To review any Matters Arising from the minutes
5. Payments
i. To report and ratify payments made during the summer recess.
ii. To approve accounts for payment up to 3rd September 2025.
Planning & Highways Committee Meeting
Wednesday 3rd September 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 2nd July 2025.
4. To review any Matters Arising from the minutes.
5. Planning Applications
i. To consider any planning applications received. Also, please note that additional applications that may be received between the issue of agenda and meeting will also be considered.
ii. To report applications which have been determined by Flintshire County Council.
a) FUL/000489/25. Proposed demolition of existing dwellinghouse including attached garage structure and the construction of new dwelling including detached garage including all other associated works relating to. Glen Rosa, Stryt Isa, Hope. Supported
6. Rhyddyn Hill – Installation of Defibrillator
To report on the land ownership of the intended installation in front of 40 Rhyddyn Hill and to consider the costings and quotes.
7. Highway Matters
To report as appropriate.
Leisure & Environment Committee Meeting
Wednesday 3rd September 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 2nd July 2025.
4. To review any Matters Arising from the minutes.
5. Play Areas
i. To seek permission to have the open top litter bin at the Queensway play area removed.
ii. To report as appropriate.
6. Special Motion – Reversal of Resolution Minutes 78 - Willow Play Area
To consider the proposal from Cllr Williams, which has been supported by Cllrs Cunnah, Parsonage, Davies, Mead and Arnold, to reverse the resolution under Minute 78 and utilise the purchased equipment for High Street play area.
7. Mill Garden Bench Project
The receive a report from the Clerk which includes options and costings for benches.
8. Village Hanging Basket/Planter Competition 2025
To report on the winners of the competition.
9. Halloween House Decorating Competition 2025
To review the poster and application form for the launch of the competition
10. Caergwrle Castle
i. To receive the Annual Report for 2024/25 from Flintshire Countryside Services.
ii. To consider a proposal from Cty Cllr D Healey for the council to consider submitting an application to National Forest for Wales for the inclusion of the castle woodland.
iii. To report as appropriate.
Personnel (Advisory) Committee Meeting
Wednesday 3rd September 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Staff Working Hours and Duties
i. Clerk – to receive and review the Yearly Work Calendar.
ii. Groundsman – to receive and review the Yearly Work Calendar and proposed duties..
4. Council Bank Accounts and Account Packages
To receive information and costing on the Unity Trust Bank and Scribe Accounts package, which will provide increased governance for the council and assist with reducing workload of the clerk.
5. Staff Appraisal
To appoint members to undertake the Clerks appraisal.
The public and press are cordially invited to be present.
Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@hopecommunitycouncil.gov.wales or call 07566 706858 before 5pm on the day of the meeting.