28th May 2025
Dear Councillor
Council & Committee Meetings – Wednesday 4th June 2025
You are hereby summoned to attend the Ordinary Meeting of Hope Community Council and the following Committees; Finance. Planning & Highways and Leisure & Environment to be held on Wednesday 4th June 2025 at 6.30pm.
The physical venue will be Heulwen Close Community Centre, Hope and should you wish to attend virtually via Zoom, please email or telephone the Clerk to request the meeting ID before 5pm on the day of the meeting (Local Government and Elections (Wales) Act 2021).
In accordance with the Local Government and Elections (Wales) Act 2021, the summons to attend a meeting will now be sent to members electronically. If a member wants to receive the summons in writing rather than electronically, you must give notice in writing to myself and specify the postal address to which the summons should be sent.
To ensure that the meeting commences at 6.30pm I would please ask that you join the meeting by 6.15pm.
The agendas and papers for the meeting are enclosed.
Yours faithfully
Mrs S A Hughes - CiLCA
Clerk & Responsible Financial Officer.
Enc
Full Council Meeting Wednesday 4th June 2025
A G E N D A
1. To Receive the Signed Declaration of Acceptance of Office from Cllr Bowgett for the 2025/26 Chair
2. To Receive Apologies for Absence
3. To Receive any Declarations of Interest
4. Chairman’s Announcements
5. Minutes of the AGM & Ordinary Council Meeting
To receive and approve the minutes of the Annual General Meeting and Ordinary meeting of the Council held on 7th May 2025.
6. Minutes of Committees
To approve, adopt and confirm as a correct record, the minutes of the following standing committees:
i. Finance – 7th May 2025
ii. Planning and Highways – 7th May 2025
iii. Leisure and Environment – 7th May 2025
7. To review any Matters Arising from the minutes.
8. To receive any Public Questions/Correspondence.
9. To receive the County Councillor Report from Cllrs David and Gladys Healey
10. Wifi Provision for Council Meetings and Cadwyn Clwyd Grant
On considering to apply for a Cadwyn Clwyd Grant for the provision of wifi in Heulwen Close Community Centre, FCC have since advised that they are currently running a trial for wifi in a similar building and if successful, have funding to install in Heulwen Close.
11. Community Engagement – Drop In Events
To increase community engagement, to consider holding Drop in Events to allow residents to meet with Councillors.
12. Community Review
To consider the Flintshire County Council Community Review Questionnaire.
13. Clerks Report
To provide members with an updated copy of the Issue Log which addresses ongoing matters and to consider whether any items require to be included as a future agenda for further discussion.
14. To note Correspondence Received
15. Future Agenda Items
Finance Committee Meeting
Wednesday 4th June 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 7th May 2025.
4. To review any Matters Arising from the minutes
5. Payments
To approve accounts for payment up to 4th June 2025.
Planning & Highways Committee Meeting
Wednesday 4th June 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 7th May 2025.
4. To review any Matters Arising from the minutes.
5. Planning Applications
i. To consider any planning applications received. Also, please note that additional applications that may be received between the issue of agenda and meeting will also be considered.
a) FUL/000346/24. Proposed first floor extension to side of dwelling, single-storey extension to rear of dwelling & associated works. Top Y Rhos Cottage, Tir Y Fron Lane, Pontybodkin, Mold
ii. To report applications which have been determined by Flintshire County Council.
6. CCTV Contractor
To report on the meeting held with the existing contractor regarding a review of the Maintenance Contract.
7. Highway Matters
To report as appropriate.
Leisure & Environment Committee Meeting
Wednesday 4th June 2025
A G E N D A
1. To Receive Apologies for Absence
2. To Receive any Declarations of Interest
3. Minutes
To authorise the Chairman to sign the minutes of the committee meeting held on 7th May 2025.
4. To review any Matters Arising from the minutes.
5. Play Areas
i. Willow – to report on the proposed additional equipment, costings and remaining budget.
ii. To report as appropriate.
6. Hanging Basket/Planter Competition
To review the notice and application forms for publication and to appoint the 2025 Judges.
7. Caergwrle Castle
To report as appropriate.
The public and press are cordially invited to be present.
Should you wish to view this meeting on Zoom, please email the Clerk to request the meeting ID clerk@hopecommunitycouncil.gov.wales or call 07566 706858 before 5pm on the day of the meeting.